Purchase Order Management

Orbitall Jigsaw

The efficiency and simplicity of purchase order process is inherent in the fact that it comprises of 2 defined stages, order addition/update followed by order receipt, both of which are undertaken from the purchase order list window.

Purchase order addition is available when the list content is filtered by supplier (i.e. when it is possible to automatically associate any new order with a purchase ledger account), whilst receipt is an action that the user may select for any purchase order displayed in the list window irrespective of any filter criteria.

A purchase order may have multiple receipts recorded and the AutoReceipt setting (a Y/N value which the user can adjust for each purchase order) influences whether the outstanding quantity for each purchase order line will be assigned to the line receipt quantity when the user identifies a new receipt.

At the point of receipt it is possible for the user to identify any number of identifiable batch codes and associated quantities for a traceable product. At the most detailed level this feature permits incoming product to be recorded with completely individual serial numbers (i.e. batch code).

A facility to review all unmatched supplier receipts to an appropriate supplier provided document provides the ability to both record supplier invoices, which may then be posted to the purchase ledger at the point of recording or some later stage.

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News Items

March 2015
Distribution Features Added Pre-shipment inventory allocation comprises batch identification of planned despatch with a related facility to produce an advice note for communication to a distribution services provider.

Further facilities to record associated costs with an individual purchase order or sales order introduces the ability to monitor sales margin for identied batches of inventory.
June 2014
Telesales Added a further method to enter sales orders that allows review of past customer shipments with selective addition of items to the current order.
November 2013
Reverse Engineering Request Permits the recovery of finished item components that can be placed in stock for future use. Facility also integrated with purchase order receipt to allow a generalised item (such as timber bundle) to be associated with a defined set of underlying products which are received from the supply chain.
September/October 2013
Requirements Planning Raw material requirement calculation engine taking account of inventory levels to determine net purchase commitments, based upon any number of user defined plans to produce finished items and sub-assemblies. User acceptance testing estimated to be completed by December.
July 2013
Pricing Per Quantity Sales and purchase order pricing extended to further qualify the 4 digit line price as I, V, X, L, C and M to signify per 1, 5, 10, 50, 100 and 1,000 respectively.

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